A two-week notice letter allows you to exit a job in a professional and good manner. This letter is considered a standard politeness and, in certain situations, a need to publicly quit. We explain what it means to provide two weeks’ notice, why and when you should send a letter, and how to get started with examples for you to follow in this post.
What is two weeks’ notice?
You may want or need to leave your current work for a variety of reasons. When you leave, it is usual to give your employer at least two weeks’ notice of your impending departure. This time allows you to finish your existing work tasks, advise your managers and coworkers about how to perform some of your job functions while you’re gone, and say professional and positive goodbyes to your coworkers. It also provides your employer time to fill a position or make other preparations in order to fill your position.
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Before giving notice, study your employment contract to see whether your employer has any additional resignation policies. A two-week notice letter may be required to formally resign your position, depending on the conditions of your contract.
Why should you write a two weeks’ notice letter?
There are two primary reasons for writing a two-week notice letter. First and foremost, this letter is a courteous manner of informing your employer that you will be leaving your current work. It’s common for people to leave occupations and seek new opportunities. Ensure that your employer will be able to speak positively about your departure during this procedure. Quitting your work unexpectedly and without notice, for example, could put your employer in a tough position. However, this may limit your ability to use your current workplace as a reference for future jobs or put you at danger of a potential employer finding out about your unprofessional departure.
In many circumstances, your notice will provide your employer enough time to settle any accounts in your name or guarantee that you receive any final financial information, such as information about retirement plans or back pay. Your employer may also require the time to advertise your previous position and recruit a suitable replacement.
The second purpose for providing a two-week notice letter is to have a written record of your resignation choice. This document can be used for a variety of objectives, including determining why staff depart or keeping legal records.
The manner in which you quit your employment may have an impact on your future career success. Regardless of why you’re leaving, you should try to avoid making a negative impression during the resignation process.
How to Write 2 Weeks Notice Letter
How to write two weeks notice:
It’s normal to give a resignation letter two weeks before your last day of work when you quit from a job. There are a few things to think about before sending this letter to your boss.
How to write 2 weeks Notice Step 1:
How to write two weeks notice step 1
- If feasible, schedule a meeting with your boss at a time that is convenient for both of you.
- However, it is preferable to resign from your job in person. You can also have this talk over the phone or via video conferencing if necessary. This meeting should, in most situations, be held with your immediate supervisor. This is a courtesy to your boss that helps them avoid unpleasant surprises and provides them more time to prepare. It also allows you to have a one-on-one talk with them and express your gratitude for the chance.
- Make sure you chat with your manager before alerting any of your coworkers about your resignation to avoid them hearing about it from someone else.
- Keep in mind that your goal is to split ways amicably. Also, schedule this meeting at a time that is convenient for your boss, draft your two-week notice letter ahead of time, and be prepared to answer their inquiries concerning your departure date.
- If you are unable to communicate with your direct supervisor for some reason, you may meet with an HR representative. Whoever you speak with, don’t wait too long to inform your employer—once you’ve chosen to leave your work, you should inform your boss as soon as possible so that you can collaborate on an exit strategy.
How to write 2 weeks Notice Step 2:
How to write two weeks notice step 2
Prepare for your talk by concentrating on the positive aspects.
It can be difficult to bring up the subject of resigning from your work. It’s a good idea to prepare ahead of time for this talk, as it is for many others. This preparation can help you relax and express exactly what you need to say.
Be honest but don’t go into unnecessary detail.
When considering how you want to inform your boss of your plan to leave, knowing what you want to say ahead of time can help.
It’s possible, for example, that you’re leaving because you don’t feel like you’re progressing at the company and you’ve discovered a new job with better prospects for advancement. Depending on your circumstances, you may want to inform your boss in a diplomatic manner. However, you may decide that telling them merely that you’re exploring a new opportunity that’s a good fit for your future ambitions is preferable.
While you may be questioned about your next job possibility, you can choose whether or not to share this information with your employer based on your comfort level.
Be prepared to let them know the date of your last day.
Your employer may enquire about a few pieces of information, like the date of your last day, in order to get an early start on your departure. It’s typical to give two weeks’ notice.
Be gracious.
You should have a few words prepared ahead of time to express your gratitude to your employer for the chance. This might include resources they supplied for your continuous development, great management, the chance to work on specific initiatives, or simply gaining industry experience.
Be prepared for pushback.
If your boss has the resources, they may try to offer you a pay raise or other bonuses to keep you on board if you were an exceptional and well-liked employee. You should know exactly what they can offer you in exchange for staying or whether you want to engage with a counter-offer at all. If you decide to stay, be prepared for an uncomfortable relationship in the future. You can politely deny a counter-offer by saying something like, “Thank you very much for the offer.” While I respect my time at this organization, I believe that the next opportunity will be the greatest decision for me in the future.”
How to write 2 weeks Notice Step 3:
How to write two weeks notice step 3
If you are unable to meet in person, send an email instead.
If you are unable to resign in person or communicate with your supervisor through phone or video conference, you can write an email. In this scenario, make sure your email has a clear subject line, keep the email body short and positive, and include your two-week letter as an attachment. Here’s an example of how your email could appear:
Subject: Resignation Letter – Elaine Chu
Dear Mr. Watts,
Please take this letter as formal notice of my departure from XYZ Company. My last day will be two weeks from today, on June 15th. I appreciate all of your help and support during my time here, as well as all of the wonderful experiences I’ve learned. Working with you and your team has been a pleasure.
Please let me know how I may assist you in making this transfer as painless as possible. I wish you the best of luck.
Best wishes, and thank you for everything,
Elaine
How to Write 2 Weeks Notice For Work
How to write two weeks notice for work:
Consider the following guidelines as you begin to write your resignation letter:
- Begin by putting your name, date, address, and subject line in the body of the email.
- Resign from your position.
- Include your last day’s date.
- Give a brief explanation for your resignation (optional)
- Include a thank-you note.
- Finish with the next steps.
- Sign your name at the end.
While each resignation letter is unique, it’s ideal to make a favourable impression by ending on a positive note with thanks or anything specific you loved about your time with the organisation.
How to Write 2 Weeks Notice For Retail
How to write two weeks notice for retail:
Here is an example of a two weeks’ notice letter you could write if you received a job offer from another employer:
[Date]
John Delaney [Supervisor’s Name]
ACT LLC [Company Name]
173 Up Street, Columbus, Ohio 13456 [Company Address]
Dear Mr. Delaney,
This letter serves as notification of my formal resignation from ACT LLC, which will be effective in two weeks. My last day as an ACT LLC sales associate will be [two weeks from today’s date].
Working with ACT LLC has been a delight. I appreciate the company’s time and effort in assisting me in developing my sales associate expertise and talents.
From now until my last day of employment, I plan to continue supplying ACT LLC with high-quality work. Please let me know if there is anything I can do to assist you at this time of transition.
Sincerely,
Elizabeth Smith
How to Write 2 Weeks Notice Email
Give the time and date. Include the date you want to quit the company in the letter. This will provide your company with a clear picture of your schedule.
Don’t get into specifics. In your resignation letter, you don’t need to go into great detail—the most essential thing is to indicate that you’re resigning and when your last day will be.
Thank you for your consideration. Remember to express gratitude to your boss for the possibilities you’ve been provided during your time there. This is also an excellent time to thank them for all of your hard work over the years. There’s no need for this section if you’re not leaving on good terms.
Make an effort to help. Offer to assist the company during the two-week changeover if it is possible. For example, you could volunteer to train a new employee or create a description of your daily work tasks and/or unfinished projects for your replacement.
Please feel free to ask any queries. This is also an excellent time to ask any questions you may have about compensation or benefits, such as where or when your last payment will be delivered. The email should be sent to both your management and the Human Resources department. Human Resources will be able to respond to such inquiries.
Please include your contact details. Any non-company email addresses or other forms of contact information should be included so that your employer can contact you in the future.
Make sure your message is error-free by proofreading and editing it. Make sure to proofread your email properly and correct any spelling or grammar issues. Also, double-check the date you provided for your last day of work. You want your final email to appear professional and polished, even though you’re leaving the organisation.
How to Write 2 Weeks Notice to Employer
Subject Line: In the subject line of your email, mention that you’re resigning. It is critical that your message be opened and read.
Salutation: Address your letter to your boss. You may also want to copy Human Resources so that your resignation is documented.
Resignation Notice: Inform your employer of your intention to leave the company and the date of your final day of work.
Optional information: After you’ve mentioned that you’re retiring, you can offer assistance throughout the transition or thank your employer for the chance.
Include your contact information (email and phone number) in the message or in your signature so the receiver can easily get in touch with you.
How to Write 2 Weeks Notice for a Job
Subject Line: Notice of Resignation – Jane Doe
Dear Ms. Smith,
I’m writing to let you know that I’ll be departing from my work as a Customer Service Representative with ABCD Company after two weeks’ notice. The 15th of January will be my last day of work.
Please let me know if there is anything I can do to help with the transition. During my remaining time with the organization, I would be happy to assist in any way I can. You can also email me at [email protected] or call me at 555-555-5555 if you have any questions.
I wish you and your organization continued success. Thank you very much for all of your help and support during my time at the company.
Best regards,
Jane Doe
When to Give Two Weeks Notice
You may not be able to provide two weeks’ notice, or even any notice at all, in some cases. Your company may not want you to stay during the notice period in some cases.
Some employers may require you to depart immediately after receiving your resignation, depending on their regulations.
The majority, on the other hand, will appreciate your remaining on for a few weeks to assist with the changeover. This can be advantageous to you as well, as it allows you to exhibit your professionalism while also allowing you to leave the position on a high note.
Follow the steps below to learn how to draught a resignation letter that gives your company two weeks’ notice. Then look at some sample resignation letters and resignation emails. Use these samples as templates for your own resignation letter.
How to Write 2 Weeks Notice for a Part Time Job
When it comes to gaining a future recommendation, keeping them in your network, and developing relationships outside of work, it’s critical to leave your present company on good terms. The following suggestions can assist you in bridging the gap between one professional stage and the next.
Be straightforward
Your employer will be most pleased with a simple two-week notice period. This provides them with the information they require to either hire a new employee or shift your responsibilities to other employees.
Give an explanation
While you are not compelled to submit an explanation for your resignation, doing so helps to provide context and simplifies future communication.
Show gratitude
Thanking your boss for their advice and leadership is a solid method to leave a job on good terms with your boss and possibly get a future referral.
Offer assistance
You can volunteer your assistance with finishing projects or assisting with the transition in the two weeks leading up to your departure. This demonstrates to your employer that you are dedicated to your job until the end.
Prepare for a counteroffer
To keep you from quitting your job, your employer may make you a counteroffer. Make sure to consider all of your alternatives and choose the best option for you.
Showcase a positive attitude
By demonstrating that you had a favorable experience and thanking your manager for the opportunity to work at the organization, you are leaving an open line of communication for the future.
How to Write 2 Weeks Notice Example
How to Write 2 Weeks Notice Sample #1
Your Name
Then, Address
Then, City, State Zip Code
Your Phone Number
Then, Email
Date
Name
Title
Organization
Address
City, State Zip Code
Dear Mr./Ms. Last Name:
I’m writing to inform you of my resignation from Company Name, which will take effect in two weeks.
This was a difficult choice to make. The last ten years have been extremely fruitful. I’ve enjoyed working for you and leading a highly successful team committed to delivering a high-quality product on schedule.
Thank you for providing me with opportunity to learn and improve. I wish you and your firm the best of luck. Please don’t hesitate to inquire if I can assist you with the move.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name
How to Write 2 Weeks Notice for Fast Food
Here’s a template you can reference when writing a resignation letter to a restaurant:
[Employer name]
[Restaurant name]
[Restaurant address]
Dear [Employer name],
I’m writing to let you know that I’m leaving my job at [Restaurant name] as [Job title]. I’ve had a great time here, but I was just offered a position that I believe will help me advance further in my profession. My last day at [Restaurant name] is [Date], so please accept this letter as formal notice of my resignation.
My decision to quit [Restaurant name] is solely motivated by a new opportunity, as I have enjoyed working here for the past [Duration of employment]. I’ll miss my coworkers a lot, as well as the ongoing support I get from my bosses. I express my gratitude for the opportunity to excel in my role as [Job title] and hope that we can keep in touch.
Best wishes,
[Your name]
[Phone number]
[Your email address]
How to Write 2 Weeks Notice for Daycare
Jenny Jones
78 Rita Lane
Grove City, Ohio 43123
July 28, 2021
Carolyn Sycamore
Care Share Kiddy Academy
1170 Lancaster Ave.
Reynoldsburg, Ohio 43068
Subject: Cancellation of Daycare Services
Dear Carolyn,
This letter is to inform you that I intend to cease the childcare services you now offer to Madison and Jeffrey Jones, my two children. I would wish to end this relationship as of August 9th, 2021. As per our contract, this would provide for a two-week notice period.
My work had shifted me to another location, an hour away from the existing branch, so I didn’t have an option in the subject of changing daycare centres. I will not be able to continue to use your services due to time restrictions. Regrettably, I will need to find a new daycare centre that will accommodate my two children.
Care Share Kiddy Academy has given us with excellent service over the years. If you have any questions, please feel free to contact me at 614-290-5467.
Sincerely,
Jenny Jones
How to Write 2 Weeks Notice Walmart
Putting your notice to Walmart in writing is the proper method to do it. You can write a letter or send an email to your boss or supervisor.
If you’re handing up a letter, tell them you’re giving your notice verbally as well.
Make careful to include the precise date of your last day of employment in all of your communications.
When quitting a job, it’s best to offer two weeks’ notice so that supervisors can reschedule shifts.
Frequently Asked Questions about How to Write 2 Weeks Notice
Who should I send my notice to?
Your immediate supervisor should be the first to hear about your resignation, but it’s also a good idea to notify the Human Resources department.
When should I put in my two weeks?
Unless your firm has special resignation guidelines, it’s best to send your two-week notice letter at least 14 days before your last day on the job. The earlier you start, the better.
How do you resign short and sweet?
- Close with your signature.
- Tell your manager first. …
- Use the business letter format. …
- State the position you are resigning from and the effective date. …
- Explain why you are resigning on short notice. …
- Express gratitude. …
- Close with your signature.
How do you write a proper 2 weeks notice short?
How to draught a two-week notice letter in easy English
Begin by putting your name, date, address, and subject line in the body of the email.
- State your resignation.
- Include the date of your last day.
- Provide a brief reason of resignation (optional)
- Add a statement of gratitude.
- Wrap up with next steps.
- Close with your signature.
What happens if you give two weeks notice and they ask you to leave?
The biggest disadvantage of a notice stems from California’s at-will employment policy. This means that even if a worker gives two weeks’ notice, the employer can terminate them before the notice period ends. This can happen, and the worker may not be able to file a wrongful termination claim.
